A Submission Type controls the definition and behaviour of a set of Submissions in a Project.


Each Project can have one or more Submission Types and each Submission Type can have multiple Submissions.


Submission Types are managed from the Submission Types screen which is available from the Settings Dashboard.



Each Submission Type has the following properties


PropertyDescription
NameA name for the Submission Type that is unique within the project.  The name can only contain AlphaNumeric characters and cannot have any whitespace.
Singular LabelThe label used to describe a single Submission of this Submission Type

E.g. Submission
Plural LabelThe label used to describe a set of Submissions of this Submission Type

E.g. Submissions
Data DefinitionThe key that identifies the Data Definition used by Submissions of this Submission Type
WorkflowThe key that identifies the Workflow used by Submissions of this Submission Type


Data Definition

Submissions have a number of dynamic fields defined by a Data Definition.  It is the Submission Type that identifies the Data Definition to use for those Submissions.


The Data Definition is not part of the Submission Type but instead the Submission Type references the Data Definition to be used. The same Data Definition can be used by more than one Submission Type.


The Data Definition is specified when the Submission Type is first created and cannot be changed to reference a different Data Definition.


Edits to the Data Definition will affect all Submissions that have a Submission Type referencing that Data Definition.


Workflow

Submissions can be in one of a number of different Submission Statuses as defined by a Workflow.  It is the Submission Type that specifies the Workflow to use for those Submissions.


The Workflow is not part of the Submission Type but instead the Submission Type references the Workflow to be used.  The same Workflow can be used by more than once Submission Type.


The Workflow is specified when the Submission Type is first created and cannot be changed to reference a different Workflow.


Edits to the Workflow will affect all submissions that have a Submission Type referencing that Workflow.


Settings

Each Submission Type can have a number of settings controlled through the settings screen@



The settings control how submission of this Submission Type behave.


Setting
Description
Abstract Book Enabled
Allow an abstract book to be downloaded and a publishing preview to be available.
Affiliations Enabled
Allow submission contributors to be affiliated with institutions, universities etc for the specified type of contributor
Confirm Submitter Add Submission
Prompt submitters to confirm adding a submission when they already have incomplete ones.
Allow Submitters to Add Submissions
Allow submitters to add new submissions.
Allow Submitters to Edit Submissions
Allow submitters to edit their submissions.
Allow Submitters to See Submission Status
Allow submitters to see the status of their submissions.
Auto Hide Author Affiliation Panel
Automatically hide the entire authors/contributors panel if they are not allowed to be viewed (e.g. if blind settings are turned on)
Number Affiliations Per Contributor
The minimum and maximum number of allowed affiliations per contributor for the specified type of contributor.  If no maximum set, then there is no maximum number
Number Contributors Per Submission
The minimum and maximum number of allowed contributors per submissoin for the specified type of contributor.  If no maximum set, then there is no maximum number
Number Lead Presenters Per Submission
The minimum and maximum number of allowed lead presenters per submission for the specified type of contributor.  If no maximum set, then there is no maximum number
Number Presenters Per Submission
The minimum and maximum number of allowed presenters per submission for the specified type of contributor.  If no maximum set, then there is no maximum number.
Maximum Number Submissions Per Submitter
The maximum number of allowed submissions per submitter.
Maximum Number Submissions Per Presenter
The maximum number of allowed submissions per presenter.
Show In Grid
Show the submissions in a grid in the MySubmissions screen instead of tiles
Display Validated Content From Matching Submissions
See Submission Type Validated Content



Example Scenarios

A project could have a Submission Type for normal submissions and a Submission Type for Symposia Submissions.  Each Submission Type could have its own workflow and its own Data Definition.  In this way it is possible for normal submissions to store different data and follow a different workflow to Symposia submissions.


Related Articles

Data Definition

Workflow

Submission